Rehab Medical Billing

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Specialized Revenue Cycle Management for Therapy Providers

Medi Flows Billing Solutions delivers expert rehab medical billing services tailored for physical therapy, occupational therapy, speech-language pathology, and chiropractic practices. We navigate complex payer rules, therapy caps, and functional reporting requirements to ensure accurate reimbursement for every treatment minute—maximizing revenue while minimizing denials and compliance risks across Medicare, Medicaid, and commercial plans.

For over 20 years, Medi Flows has delivered trusted administrative support across the USA.

Medi Flows combines therapy-specific coding expertise with proactive A/R management to accelerate cash flow. Our seamless EHR integration and documentation guidance help therapists focus on patient recovery—not paperwork—while we handle the intricacies of rehab billing from evaluation to discharge.

Therapy Evaluation & Re-evaluation Coding

Accurate assignment of initial and re-evaluation codes (97161–97168) with documentation support to justify medical necessity and complexity levels for optimal reimbursement.

Functional Reporting & G-Code Management

Complete G-code selection, severity modifier assignment, and progress reporting per CMS requirements—ensuring compliance and avoiding automatic claim rejections for therapy services.

Timed Service & Minute Tracking

Precise calculation and coding of timed therapeutic procedures (e.g., 97110, 97140) based on 8-minute rule, with audit-ready documentation to defend billed units during payer reviews.

Therapy Cap Monitoring & Exception Handling

Real-time tracking of Medicare KX modifier thresholds with automatic exception documentation to bypass therapy caps without service interruption or claim denials.

Multi-Payer Claim Submission & Follow-Up

Clean claim submission to Medicare, Medicaid, and 1,200+ commercial payers with dedicated follow-up on underpayments, bundling errors, and complex rehab-specific denials.

A/R Analytics & Denial Prevention Reporting

Monthly dashboards highlighting denial trends by reason (e.g., medical necessity, documentation gaps), payer performance, and actionable strategies to boost clean claim rates.

At Medi Flows, we speak the language of rehab—because your revenue depends on precision.

Certified coders specializing in PT/OT/SLP with 10+ years of therapy billing experience

Expertise in Medicare 8-minute rule, functional limitation reporting, and payer-specific therapy edits

Seamless integration with WebPT, Clinicient, TherapyNotes, and all major rehab EMRs

Dedicated account managers trained in rehab workflows and documentation requirements

Proven results: 35% average reduction in therapy claim denials for partner clinics

Q1. How quickly do you submit rehab claims after treatment documentation is complete?

We code and submit claims within 24–48 hours to accelerate your payment cycles consistently.

Q2. Do you handle Medicare functional reporting (G-codes) and severity modifiers accurately?

Yes—we manage complete G-code sequences with compliant severity modifiers for every required interval.

Q3. Can you help with therapy cap exceptions and KX modifier documentation?

Absolutely—we monitor caps in real time and prepare defensible exception documentation automatically.

Q4. Which rehab EMR/EHR systems do you integrate with seamlessly?

We integrate with WebPT, Clinicient, Therabill, TherapyNotes, and all major rehab-specific platforms securely.

Q5. How do you address high denial rates for medical necessity in therapy claims?

We strengthen clinical notes with objective measures and submit evidence-based appeals to overturn denials successfully.

Q6. Do you support multi-disciplinary clinics offering PT, OT, and SLP services?

Yes—we manage billing for all therapy disciplines under one unified, specialty-aware revenue cycle system.

Dr. James Lin

Seattle, Washington

“After years of struggling with in-house billing, Medi Flows gave us clarity and control. Their reports are insightful, their staff is proactive, and our revenue cycle has never been smoother. They feel like an extension of our own team.”

Dr. Elena Rodriguez

Chicago, Illinois

“Medi Flows eliminated our billing backlog in weeks. Their attention to coding accuracy and insurer guidelines has boosted our collections by over 30%. Their support team is responsive, knowledgeable, and truly invested in our clinic’s financial health. Highly recommend.”

Marcus Whitfield

Phoenix, Arizona

“As a small practice, we couldn’t afford billing errors or delayed payments. Medi Flows streamlined everything—from eligibility checks to AR follow-ups. Now we get paid faster, deny fewer claims, and spend less time on admin. Worth every penny.”

Trusted Care. Proven Excellence

Get 25% flat discount for first appointment!

At Mediflows, we are dedicated to delivering exceptional billing support for over 20 years, we have been a offering comprehensive medical services in USA